Assessment of Bid Evaluation Process for Construction Projects: Case of Ethiopian Shipping and Logistics Services Enterprise
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Date
2019-06-02
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Addis Ababa University
Abstract
This project work study was aimed at assessing bid evaluation process for construction projects at the Ethiopian Shipping and Logistics Services enterprise. A quantitative with little inclusion of qualitative approach using a descriptive design was employed for the project work. The method for data collection was through primary and secondary data sources. On the other way, the method used for data analyses was SPSS version 20.0 and expressed in terms of frequencies, percentages, mean and standard deviation. The major findings of the study are presented as follows. The enterprise follows the PPA and enterprise procurement manuals for the evaluation of bids pertaining to construction projects. Moreover, the criteria put forwarded in bid documents are strictly applied as 92% of respondents confirmed that bid evaluation committees evaluate tenders based on predetermined criteria set in tender documents and they follow to the criteria set. In addition, according to most respondents’ replies and confirmations found through interviews assured that the enterprise gives greater attention in evaluation for contractor’s selection to technical ability, experience, plant and equipment, personnel ability financial stability, bank arrangements bonds and financial status, past performance and quality and experience of technical personnel availability.it was examined that the time taken for bid evaluation process has been at an average 11.65 months and the standard deviation was calculated to be 4.6. The causes for bid evaluation process delays has been identified to be late pre-bid evaluation processes, late in establishment of technical evaluation committee and late in handing over of documents to the technical committee, long time taking of technical and financial evaluations, commitment among committee members in evaluating bid’ and conflict of interest, arithmetical errors in bids submitted and repeated complaints/ protests from the bidders. According to the responses given by participants of the study, common conflict of interest situations are related to personal, family or business interests and activities, gifts and hospitality, disclosure of confidential information. Although most respondents confirmed that the proficiency of the members of the bid evaluation process has been found to be appropriate in terms of knowledge, skill and attitude there are still respondents who argued that there are gaps and hence the enterprise should give continuous training for them.
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Keywords
Bid, tender, Procurement unit, Bid evaluation, Bid Evaluation Criteria