The Practice and Problems of Education Management Information System in Tigray Region
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Date
2011-07
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Addis Ababa University
Abstract
The main purpose of thi tudy wa to asse s the practice (?f EMIS' at different echelons qf Ti~,.ay
region education y tem and to identify the problems encountered in EMf functions and finally to
forwarded nece sary recommendations. To effectuate thi intention, pertinent issues related to
design of data collection format, utilization of educational information, data availability, quality of
EMIS data/information, educational data users, degree of EMIS functions, organizational
development and capacity building and problems encountered were discussed at length. The tudy
wa carried out on REB, 15 WEO, 30 primary and 15 secondary schools. The REB and the chools
were elected on pur po ive ampling and simple random 'ampling method respectively: howel'er.
the woredas were selected through stratified via random sampling technique. The ubjecfs (~r this
,tudy )'\ ere jive TEB EMf, taff and one TEB head. 30 WEO sLatisticians and developmental
planning coordinators and ten WED head ', 90 school prinCipals and Record officers, one TFEDB
head, ix WFEDO and one REST and one BESO project education coordinators. Questionnaire,
interview, FGD and document analysis were employed as data gathering instruments. The data
gathered were analyzed and interpreted using percentage and frequency distribution, mean, grand
mean, standard deviation, and chi-square test as well as qualitative analysis. Findings from the
data analysis showed that EMIS output were notfully acce . ible and there was also a de,ficiency in
collecting qualitatil e datalinformation in the region especially at school level. The sllIdy also
revealed that the que tionnaire was not fulfilling the necessary requirement · of a format used to
collect educational datalinformation. Regarding to EMIS functions, the finding indicated that
educational datalinformation has not lead to improved educational practice at levels where it
matters. The existing study has also shown that education datalinformation lacks accuracy and
timeliness and this leads for the production of low quality data. Moreover, the assignment of
personnel in EMIS unit does not consider the subject of specialization: hence, EMIS of the region
was uffered primarily from major capacity con ·tmints and there were no adequate human and
material resources. Furthermore, the region has experienced /undamental problems related \I'ith
provision of relevant training, incentive. allocation of adequate resources, and maximum utili:atiol1
of information technology. The conclusion is thus, EMIS of the region is not effective to sen e the
functions it intends to serve. To alleviate the problems and improve the practice of EA1IS the
/ollowing recommendations were suggested. Among those organize and give wide-ranging package
of capacity building activities and organizational development practices at all levels of the
education ystem in order to have effiCient EMf, y tem. matching educational lel el and
qualification with the task requirement. making u ·er. /. ·takeholder· aware 0/ the u eJitfnes. of'
in/ormation, applied principle ' of data quality at all stage. of the dC/fa management process, lIml
provide various types of datalinformation by con. idering the interest of the stakeholder. Moreover,
develop clear poliCies and clear operational guidelines and mechanisms, allocate suffiCient
.financial and material resource, give aLtention for expansion of leT infrastructure, and stipulation
of incentive structure for EMIS are also important to improve the practice of EMIS
Description
Keywords
Information System