The Assessment of Status in Public Procurement Planning and Implementation: the Case of Public Procurement and Property Disposal Service, Ethiopia

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Addis Ababa University


The purpose of the study was to assess the practice of public procurement planning and Implementation (PPI) in Ethiopia, in the case of Public Procurement and property disposal Service (PPDS). The methodology used was both qualitative and quantitative methods, using descriptive techniques to discuss and interpret data. The study population was 120 staffs of PPDS of which the target population was 24 staffs working on procurement core process and five federal PB’s as end users. The sample size of 20 staffs were selected from target using purposive sampling techniques from procuring entity and 5 staffs from end users were selected from sector ministries. The Questionnaires, in-depth interview and document review were used to collect data. The techniques used to analyze data were, frequency and percentage using Microsoft excel. The finding reveals that limited capacity in conducting needs assessment, description of needs, and late submission of requirements, insufficient staffing of procurement unit in terms of number and skill required, limited quality training in planning activities and preparation of procurement document at each stage, inadequate review procedure of requirement submitted by PB’s, lack of practice in announcement of annual procurement plan, limited capacity: in conducting market survey, in costing and scheduling procurement activities, contract management, and monitoring; shortage and turnover of qualified professional, lack of using PP as management and monitoring tools, limited practice in periodic review of effectiveness in planning and implementation of public procurement, limited experience of using some procurement methods, submission of substandard requirement in terms of specification/TOR/SOW, limited interest to participate in open bidding by most suppliers/contractors and limited capacity of supplier to deliver as per contract and inadequate availability of foreign currency are among others. Based on the findings, following are major recommendations: procurement unit need to be staffed with qualified and trained personals, collaborate with knowledge center to improve skills and competencies of workforce, avail resource and facility to professionals, adopt comprehensive procurement planning documents, regularly provide quality training in all aspect, implement practice of conducting market survey and update market information and supplier list and apply oversight and control mechanism to support accountability throughout procurement cycle and create awareness and collaborate with key stakeholders at different level, enforce submission of requirement as per timeline of directive, and establish a mechanism to conduct periodic assessment and consistently the result of procurement planning, process and system



Disposal service, Procurement, Ethiopia, Public Procurement Planning