Assessment Of Challenges In Monitoring And Evaluation Of Project Implementation In Ministry Of Environment, Forest And Climate Change
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Date
2018-06-05
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Addis Ababa University
Abstract
Monitoring and Evaluation is an integral part of project management and different conditions challenge its effective implementation. This study sought to assess challenges of M & E in projects implemented by Ministry of Environment, Forest and Climate Change. The objective of the study was to assess project M & E challenges related to budget allocation, top management support, M & E tools and approaches and human capacity. The study adopted a descriptive research design and quantitative research approach. The study targeted a population of 36 employees of Ministry of Environment, Forest and Climate Change and 34 respondents were considered. The study conducted on twelve ongoing projects and three respondents were selected from each project. Due to their small number, a census survey was employed. The study utilized a questionnaire in collecting primary data. A pilot test was undertaken where questionnaires were administered to 5 respondents to assess the reliability and validity of the data instruments. The instrument’s validity were determined through the help of expert judgment who assessed the instrument and found out it answered the phenomenon under study. Collected data was sorted, cleaned and coded for data analysis using SPSS statistical package. The findings were analyzed using means, standard deviation, percentages and frequencies then presented using tables. The findings indicated that the organization allocates insufficient funds to M&E activities less than (5-10% of overall projects budget) and did not ensure a separate budget to M & E activities. Funds allocated for M & E were not timely provided and specifically used for M&E activities and the organization did not ensure there is independency in the budgetary decisions for the monitoring and evaluation unit and utilization of the funds. The result of the study revealed that top management gives little commitment to M & E in that M&E activities are not carried out within schedule and did not ensure that staff are trained on M&E regularly. M&E Tools and Methods used by the organization lack measureable objective, baseline, performance indicator, target and periodic reporting tool. Initial baselines were not properly estimated against which progress at the end of the project will be compared. The study discovered that the organization practice inadequate effort on developing employees’ skills and abilities on M & E so that they couldn’t contribute to the organization to conduct an independent monitoring and evaluation exercise effectively and efficiently
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Monitoring and Evaluation, Ministry of Environment, Forest and Climate Change