Factors Influencing Effectiveness of Monitoring and Evaluation Systems: The Case of Addis Abeba Bole International Airport Terminal 2 Expansion Project
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Date
2021-03-05
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Addis Ababa University
Abstract
Project management has five basic functions which include project initiation, planning,
execution, Monitoring and evaluation and closure. Monitoring and evaluation is a continuous
process of assessing the activities of the project with an opportunity for feedback that can be
used for future learning and growth. An effective monitoring and evaluation system plays an
important role in realizing the goals of a project. This study aims to determine the factors
affecting the implementation of M&E in the case of Addis Ababa Bole international airport
(AABIA) Terminal 2 expansion project. Guided by results of previous related studies, the study
sets out to determine whether and how factors such as technical competency, budgetary
allocation, stakeholders’ involvement and politics within the project affect the implantation of
M&E systems on the case project. To this end, the study followed a qualitative approach by
employing a case study design. Purposive sampling technique was adopted using employee’s
position, years of experience and employer as criteria to identify participants of the study.
Through this processes, three employees from the three major stakeholders of the case project
which includes the contractor, consultant and client were selected. A semi-structured interview
guide was used to collect data from the participants. Data was analyzed using deductive
thematic analysis method. The findings reveal that Stakeholders’ involvement and politics were
found to have a negative impact on the implementation of M&E whereas budgetary allocation
and technical competency did not impact the implementation of the M&E on the case project.
Finally, based on the findings it was recommended that more emphasis should be given on how
to handle negative outcomes of M&E by the stakeholders as they can be used to identify gaps
within the project which in turn can maximize the efficiency of the project if dealt with in good
time, more involvement of the stake holders on the data collection and analysis part of M&E
and trainings should be given to the staff, especially on the client’s side, in order to maximize
their efficiency.
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Keywords
involvement, execution, Monitoring, participants, Monitoring and evaluation