Designing Electronic Medical Record System for the Ministry of Defense Command and Staff Hospital

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Addis Ababa University


Electronic Medical Record is a computerized system of accessing the history of a patient’s care within a single practice. The content of an EMR is analogous to the paper record, but the electronic format creates usable data in medical outcome studies, improves the efficiency of care, and makes communication among providers more efficient and easier management of health plans. The objective of this project was to design an electronic medical record system for the Ministry of Defense Command and Staff Hospital. The project used structured system analysis and design methodology with the incremental water fall approach which includes requirement collection, analysis and design phases. Requirement was collected using toolssuch as interviews, observation and relevant document review techniques to collect sufficient data needed for the system to be developed. Analysis and design of the proposed system was performed using tools like the data flow diagram, ER diagram, and flow chart diagrams. The current business process include registration, outpatient, laboratory and pharmacy departments of the hospital was described in detail. According to the assessment most of the staffs did not take training on basic computer skill and EMR system. The infrastructure of the hospital is difficult to run the system and the internet connection is good but it is interrupted most of the time. The numbers of the available hardware is not enough to run the system. The new system has functionalities such as register users of system and patient personal information, search patient information, record patient diagnosis and treatment data, register patient laboratory and medication order. The system has also non functionality requirements such as security, availability, maintainability and user interfaces. Electronic medical record significantly reduces medical errors, solve illegible hand writhing of records, improve the quality and completeness of data and increase patient satisfaction by reducing patient waiting time. The requirements of the new system were collected using data nonfunctional tools and techniques. The business process of the current system, functional and nonfunctionalrequirement and system requirement were described. The analyses of the proposed system were analyzed using the analysis model (use case diagram and use case description) and process model (contextual and DFD) the data model of the system was presented using the entity relationship diagram. Therefore, designing the EMR system at the hospital will lead to significant change in giving quality of patient care and solve the current problems.



Electronic Medical Record System