Browsing by Author "Fisseha, Sisay (PhD)"

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    A Computer Based Criminal Records MaDllgement System Case Study of the Addis Ababa Police
    (Addis Ababa University, 1999-05) G /Michael, Mesfin; Teshome, Tilahun (PhD); Fisseha, Sisay (PhD)
    Proper flow, management and use of records in any organization, whether profit oriented or nonprofit, is critical as blood is for the life of the human being. It is difficult to imagine the existence of an organization without a sound record management system. This fact is particularly true to complex organizations like the Ethiopian Police Force, whose entire operational activities mainly depend on the management and maintenance of crime records. This calls for the introduction of modem crime record management tools for the efficient and effective maintenance and use of police crime records. However, the existing means and tools of crime record management system 111 the Ethiopian police force is both traditional and manual. The existing traditional crime record management system cannot cope with the large flow of crime infom1ation which the system is required to handle on a continuous basis. Furthermore, the prevailing crime record management system lacks basic crime classification methods and hence the institution is forced to deal with crimes in their aggregate form. Police officers cannot also specialize on specific types of crimes. The main objective of this project is, therefore, to analyze the existing crime record management system and to identify its problems and design a computer based criminal records management system. To this end, the analyst has made an effort to learn the current system and has identified the requirements of its users. For this, the researcher has made several discussions with various internal and external users of the system and has gathered sufficient data that helped to analyze the existing system and specify the requirement of the users. Once the existing system has been analyzed, then different design alternatives that would solve the existing problems are considered. Finally one design alternative, that would best satisfy the requirements of users, is selected and sufficiently dealt with In the detail design phase, entities about which the system maintains data, have been specified and their relationship which are important to the system, established. The data items maintained by the system are also normalized in order to avoid redundancy with regard to inserting, deleting, and updating data into the database Furthermore, a prototype database is designed to demonstrate how the proposed criminal record management system will operate in the real life situation Finally, conclusion and recommendations are presented in order to highlight the findings of the study and for further completion of the analysis and implementation phases of the proposed system
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    Design and Development of an in-Hose Database System For Archival and Manuscript Records Management: The Case of Institute of Ethiopian Studies.
    (Addis Ababa University, 1998-06) Semeon, Getahune; Fisseha, Sisay (PhD); Biru, Tesfaye (PhD)
    Ethiopian Study is an area study. "Area study" is a field of study that falls within the scope of a group of studies which are multi-disciplinary in nature. The Manuscript and Documentation Center is one of the major units under the Library at the Institute of Ethiopian Studies that provide important historical information to researchers of area study, to students, staff, foreign scholars, etc. The materials reflect the cultural heritage of the Ethiopian people. The collection constitutes at the Center unpublished materials of various types, parchments, photographs, slides, postcards, microfilms/fiches etc. The Center has information handling and provision problems due to mainly the unique type of collection and the existing manual system of preparing finding aids to this unique collection. It is believed that a computer based information system can help a lot in solving the problems of Manuscript and Documentation Center. In particular, by enhancing the accessibility of the manuscript and archival collection to users through providing indexes, query searching, selective searching by field or key word, and allowing multiple access. To this end the existing system was analyzed based on extensive interviews conducted with the staff, document analysis and personal observation. User groups were identified and their requirements were surveyed using questionnaire. Based on the findings, a system was designed using an object oriented approach. Finally, a prototype was developed using BASE for Windows in order to implement the proposed database solution, test it and draw a recommendations for improvement. Among the problems identified in the existing system are the lack of properly organized finding aids, poor organization or management of the collection, poor housing, no systematic recording of in-house collection management (i.e. accession, exhibition and restoration), lack of trained manpower and problem of security.